Vehicle and Fleet Management with SoftBar for Deliveries
Fuel, maintenance and trips recorded for every vehicle.
Keep records of every delivery vehicle: drivers, fuel, maintenance and trips, with costs per vehicle.
SoftBar keeps records for each company vehicle: drivers, documents, fuel, maintenance and trips, with running cost per vehicle and reminders for renewals.
- Vehicle records
- Fuel log
- Maintenance
SoftBar Vehicle & Fleet Features
Know what each vehicle costs and earns.
Vehicle records
Number, driver and documents.
Fuel log
Fuel and mileage.
Maintenance
Service dates and costs.
Trip reports
Trips and cost per vehicle.
Document reminders
Token tax and fitness dates.
Driver records
Licences and assignments.
What Is Vehicle & Fleet in a POS System?
Vehicle (fleet) management tracks the vans, bikes and trucks a business uses for delivery and distribution: who drives them, how much fuel they use, when they need service and how many trips they make.
Fuel slips and repair bills are often paid without checking. Vehicles break down because service is late, and documents expire unnoticed.
SoftBar records fuel, mileage, maintenance and trips per vehicle, reminds you about service and document renewals, and shows running cost per vehicle and per trip.
Problems Businesses Face Without Vehicle & Fleet
Fuel misuse
Slips without mileage.
Breakdowns
Missed services.
Expired documents
Fines and seizures.
Unknown running cost
Cost per vehicle unclear.
Driver disputes
Who had the vehicle.
Idle vehicles
Under-used fleet.
Insights from Vehicle & Fleet
Fleet reports cut transport costs:
- Fuel per vehicle and km
- Maintenance cost
- Trips per vehicle
- Cost per delivery
- Documents due
- Driver assignments
How Vehicle & Fleet Works in SoftBar
Add vehicles
Details and documents.
Log fuel
With mileage.
Service
Maintenance records.
Review
Cost per vehicle.
Core Features of SoftBar Vehicle & Fleet
Vehicles
Complete records.
- Registration and model
- Documents
- Assigned driver
- Status
Fuel
Controlled use.
- Fuel entries with mileage
- Fuel average
- Fuel cards
- Alerts for abnormal use
Maintenance
Prevent breakdowns.
- Service schedules
- Repairs and parts
- Tyres and batteries
- Workshop records
Trips
Productive use.
- Trip logs
- Delivery runs
- Kilometres
- Cost per trip
See Vehicle & Fleet working with your own data
Book a free demo and we will set it up around your business.
Benefits of Vehicle & Fleet
A managed fleet costs less and breaks down less.
Lower fuel cost
Mileage checks.
Fewer breakdowns
Timely service.
No expired documents
Reminders.
Known cost
Per vehicle.
Clear responsibility
Driver records.
Better use
Trip data.
How Your Team Uses Vehicle & Fleet
Owner
Sees the results of vehicle & fleet on the dashboard and gets alerts on the phone, without asking staff.
Manager
Sets the rules, approves exceptions and reviews vehicle & fleet reports every day.
Staff
Use vehicle & fleet on simple screens built into their daily work, with fewer clicks.
Accountant
Gets correct entries and ready reports, with no re-typing at month end.
Tips to Get the Most From Vehicle & Fleet
Record mileage with fuel
Every time.
Follow service schedules
Prevent big repairs.
Set document reminders
Before expiry.
Assign drivers
One person responsible.
Compare vehicles
Spot problem units.
Review monthly
Cost per delivery.
Businesses That Use Vehicle & Fleet
Businesses with delivery or distribution vehicles.
Works With the Rest of SoftBar
Vehicle & Fleet is not a separate program. It shares the same products, customers, stock and accounts as every other part of SoftBar POS and ERP, so data entered once is available everywhere and reports always match.
Start with the modules you need today and switch on more as your business grows. Your data, users and settings stay the same.
More stock & branches modules
Why Businesses in Pakistan Choose SoftBar
Software, setup and support from one local team.
Local team in Faisalabad
Meet us, call us or message us on WhatsApp. The same team sets up and supports your system.
Set up around you
We configure products, users, reports and modules for the way your business works.
One connected system
POS, inventory, accounts, HR and integrations share the same data.
Built for local conditions
Offline billing, Urdu-friendly receipts and support for local payment and tax requirements.
Quick to start
Most businesses are live within days, with their own data imported.
Marketing under one roof
We also run ads, SEO and social media to bring you more customers.
Secure, Cloud-Based and Supported Locally
Cloud backups
Data backed up automatically.
Works offline
Billing continues without internet.
Role-based access
Each user sees only their part.
Faisalabad support
Help on WhatsApp and phone.
Manual Work vs SoftBar Vehicle & Fleet
What changes when this work moves from registers, Excel and phone calls into SoftBar.
| Area | Manual way | With SoftBar |
|---|---|---|
| Speed | Typed or written by hand, slow at busy times | A few clicks or a barcode scan |
| Accuracy | Copy mistakes and missing entries | Data entered once and reused everywhere |
| Visibility | Known only to the person who wrote it | Live on the owner's phone and dashboard |
| Control | Anyone can change records | Permissions, approvals and activity logs |
| Reports | Prepared in Excel at month end | Ready any time, exportable to Excel and PDF |
| Customers and partners | Phone calls for every update | Automatic SMS and WhatsApp messages |
Getting Started With Vehicle & Fleet: Checklist
A short list to prepare before your setup session with our team.
- Your current product, customer and supplier lists
- Names and roles of staff who will use it
- The reports you check most often today
- Your rules for discounts, approvals and credit
- Printers, scanners or devices you already have
- A date to go live, ideally at the start of a week
We do the setup with you
Our team imports your data, configures vehicle & fleet and trains your staff. Most businesses are live within a few days.
Frequently Asked Questions About Vehicle & Fleet
Can I see the running cost of each vehicle?
Yes. Fuel and maintenance costs are reported per vehicle.
Can I track fuel average?
Yes. From fuel entries and mileage.
Can I get document reminders?
Yes. For token tax, fitness and insurance.
Can I see cost per vehicle?
Yes. Fuel, maintenance and other costs.
Is Vehicle & Fleet included in SoftBar POS?
Vehicle & Fleet is part of SoftBar POS and ERP and can be switched on for your account. We set it up to match your workflow.
Can I try it before buying?
Yes. Book a free demo and we will show this module with your own products and data.
Does it work on mobile phones?
Yes. SoftBar runs in the browser on phones, tablets, laptops and PCs, so owners and managers can check and approve from anywhere.
Does it work without internet?
Billing and daily work continue offline and sync automatically when the connection returns.
Is my data safe?
Data is kept on secure servers with regular backups, encrypted connections and role-based access for every user.
How do I get a demo?
Press Request a Free Demo or WhatsApp 03028603894.
All POS modules
Ready to Use Vehicle & Fleet in Your Business?
Talk to our team in Faisalabad. The demo and setup consultation are free.